Vietnam Personal Data Protection Compliance
Tailored Solution for Topicus's Expansion
Topicus, a leading European software company with solutions in healthcare, finance, and education, faces compliance challenges in Vietnam. As Topicus grows in Southeast Asian markets, following Vietnam's Decree 13/2023 is important to protect your data and maintain your good reputation.
Topicus-Specific Challenges
Your healthcare platforms and financial services handle sensitive personal data that Vietnam strictly regulates. With your cloud systems and European data centers, Topicus faces complex rules about moving data across borders.
Vietnam's Decree 13/2023
Vietnam's data protection laws create specific compliance requirements for companies handling sensitive information. Understanding these regulations is critical for maintaining legal operations and protecting your reputation.
SGH ASIA's Customized Solution
Understanding your technology and business needs, SGH ASIA has created a compliance plan designed for your specific data activities. Our solution works with your existing ISO 27001 systems while meeting Vietnam's rules.
Why Choose SGH ASIA
ISO 27001 Certified
SGH ASIA has been ISO/IEC 27001:2013 certified since 2019, showing our dedication to strong information security practices.
GDPR Experience
With our European background, we have deep knowledge of strict privacy rules and follow global best practices.
Global Experience
As part of the German-based SGH Group started in the 1990s, we bring over 30 years of worldwide security and compliance expertise.
Vietnam's Data Protection Laws Made Simple
Decree 13/2023 Basics
Vietnam's new data protection law affects all companies handling Vietnamese personal data. It requires clear consent and sets heavy fines for those who don't follow the rules.
Your Data Rights
People can ask to see, change, or delete their data. Companies must answer these requests within 72 hours and be open about how they use personal information.
Keeping Data Safe
Companies must use strong security to protect personal data. Extra care is needed for sensitive details like health, religion, or political views.
Moving Data Across Borders: Key Challenges
Required Impact Reviews
Companies must submit data transfer impact reports to Vietnam's authorities within 60 days of handling data across borders.
Getting Clear Permission
Organizations need direct permission from individuals before sending their data to other countries and must notify officials afterward.
Rules About Receiving Countries
Data can only be sent to countries that have data protection rules as strong as or stronger than Vietnam's laws.
Where Data Must Be Stored
Phone Companies
Must keep customer data inside Vietnam.
Online Shops
Must store customer and sales data on servers in Vietnam.
Cloud Services
Need local data centers for Vietnamese users' information.
Money Transfers
All payment data must stay in Vietnam.
Social Media
User data must be kept on servers in Vietnam.
Penalties for Breaking the Law
Small Violations
Small fines for basic mistakes like poor consent forms (about USD 800).
VND 20M
Major Violations
Larger fines for using data without permission or misusing it (about USD 40,000).
VND 1B
Percentage Penalties
For the worst cases, fines can be based on a percentage of company earnings.
5%
Jail Time
The longest prison sentence possible for serious data protection crimes.
7 Years
Recent cases show government checks are increasing in phone companies, online shops, and payment services, with focus on where data is stored and how it moves across borders.
SGH ASIA's Complete Solution
Compliance Check
We check your current practices against PDPD rules, find gaps, and create a simple plan to fix them.
Data Security Setup
Using our ISO 27001 knowledge, we set up strong protections like encryption, secure systems, and access controls that meet Vietnamese rules.
Policy Creation & Training
We create privacy policies and train your staff to build a privacy-aware workplace that follows Vietnam's PDPD rules.
Ongoing Support
We provide continuous help to keep you compliant as rules change and your business grows, ensuring lasting data protection.
ISO 27001 Matches Vietnam's Data Rules
Risk Management
Both systems require regular checks for data risks and problems. Companies must document these assessments and plan how to address any issues found.
Access Controls
Only approved staff can access personal data. All access must be tracked with detailed logs to show who accessed what and when.
Encryption Standards
Personal data needs to be encrypted when stored and sent. This keeps information secure and follows ISO 27001 guidelines.
Incident Response
Companies must have clear plans for data breaches. They need to report breaches within 72 hours, similar to GDPR rules.
Strategic Value for Topicus
Competitive Advantage
Stand out as a market leader by showing your commitment to strong data protection.
Risk Mitigation
Prevent fines and protect your reputation by meeting Vietnam's data protection rules ahead of time.
Operational Efficiency
Make data handling easier with proven systems that work well while keeping data safe.
Customer Trust
Gain client confidence by clearly showing your dedication to protecting their information.
Working with SGH ASIA gives Topicus more than just compliance. We turn rules into business strengths, cutting risks while building customer trust and making operations better through tested data protection methods.
Implementation Timeline and Priorities
Immediate (0-30 days)
Get official translations of Decree 13/2023. Identify gaps in your current systems. Set up a team with clear roles to oversee compliance.
Short-term (30-90 days)
Add key security measures like access controls and encryption. Prepare required documents for data transfers. Create response plans that meet the 72-hour reporting rule.
Medium-term (90-180 days)
Store required data locally as mandated. Complete all needed documentation. Train your staff thoroughly. Check your compliance through internal reviews.
Long-term (180+ days)
Set up ongoing monitoring systems. Make compliance part of normal business operations. Get ready for official inspections with practice audits.
Get Started with SGH ASIA Today
Initial Assessment
We review your current data protection setup and find gaps that need fixing under Vietnam's PDPD.
Strategic Planning
Our experts create a step-by-step plan that puts your most urgent needs first and works with your business goals.
Implementation
We help you set up the needed safeguards, policies, and steps to meet Vietnam's data protection rules.
Continuous Support
We keep watching, updating, and helping you stay compliant as rules change and your business grows.
Don't risk breaking Vietnam's strict data protection law. Contact SGH ASIA today to book your first meeting and start your path to proper data protection.